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June 1, 2022

10 Tips for How to Make Any Space a Wedding Venue

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forest kiss, outdoor wedding, bride in the forest, Utah outdoor wedding, unique wedding venues, Culinary Crafts wedding, trees, gorgeous wedding photo, picturesque wedding, ivy covered trees As traditional wedding venues book up, many couples are converting ordinary spaces into exciting, unique places to get married. We’re seeing beautiful weddings staged beside a forest stream, in a rustic horse stable, or on top of a mountain! If you like the idea of doing something original, here are 10 tips for how to make practically any space into a magical, one-of-a-kind wedding venue.

1. Think Big

A museum or art gallery. The beach. An aquarium, aviary, or greenhouse. Any place that has special meaning to you as a couple may be a fantastic stage for a celebration that’s both personal and poignant. A favorite camp site or national park. A nightclub, ski resort, or skating rink. Even the gym where you met. Or maybe what represents you best is a Beatles-like concert on a rooftop or skeet shooting at your favorite hunting club. What we’re saying is, free your imagination. mountain wedding rocky mountain bride, lake, secluded, luxury, picturesque wedding, high end unique, waterfall, photos, pristine, outdoor wedding, unique Utah wedding destinations

2. Be Practical

As you dream big, bear in mind that when you create your own wedding venue, you’ll need to supply everything that a traditional venue would generally provide. That includes water, electricity, restrooms, transportation, parking, accessibility, permits…the list is longer than you think. But if you’re willing to work with your planner and address each aspect of the event thoughtfully, creating your own wedding venue can be pure magic! Salt Flat light, wedding on Utah Salt Flats, microwedding, micro-wedding, Utah outdoor wedding, wedding party on Salt Flats, white lights, night, draped lights, curtain of lights, special catering, catering events in Utah, outstanding events in Utah, picturesque wedding, Utah catered events

3. Prioritize

Assuming that you and your chosen one have agreed on your wedding priorities and budget (you have had that talk, right?), think about how well those priorities line up with the venue you have in mind. Are stunning photos at the top of your list of must-haves? Is your priority to make sure the whole clan can be there? To treat your guests to an amazing sit-down dinner and then party and dance the night away? Whatever your top priorities are, make sure the space you’ve chosen lends itself to those things. You may not be able to afford everything you dream, but you’ll get what’s most important to you if you prioritize. flower swing, the Hallows, wedding venue at Sundance Utah, couple in swing, swing of flowers, wedding in forest, bride on groom's lap, Culinary Crafts wedding, specialty wedding, unique wedding venue, married in the forest, trees, Utah outdoor weddings

4. Size Matters

If the space you’re considering is huge (like, say, a horse pasture, or the Bonneville Salt Flats), there are tricks to make a venue feel smaller and more intimate. However, if a space is too small to handle your guest count, there’s no way to fix that except to trim your list.

As a rough rule of thumb, for a seated dinner you’ll need about 12-14 square feet per guest, or 8-9 feet if you’re serving cocktail style with some people sitting and some standing. Add another 4-5 feet per guest if you want dancing. You’ll also need room for your caterer, a head table, cake table, bar, gift table, etc., but the measurements really depend on the particular venue. That’s why the eye of an experienced planner is crucial. Do a walkthrough together and make sure your space can handle everything you have in mind. forest table, wedding in the woods, forest wedding in Utah, table setting in forest, outdoors wedding venue in Utah, Utah County catered wedding, beautiful outdoor wedding, intimate outdoor event, candles, plates, glasses, trees, chairs, canopy, forest canopy

5. Amenities

At a minimum, you’ll need to provide the basics: food, water, electricity, and restrooms. (Nothing can turn a dream wedding into a nightmare faster than a problem with restrooms.) If the space you’ve chosen doesn’t already have restroom access—and enough access to avoid long lines—it’s worth hiring professionals. Electricity can be supplied by a generator, but remember that ordinary generators are way too loud; you’ll need a whisper generator or two. If your site doesn’t have clean water, you’ll have to pack in enough for drinking, washing, and on-site food prep. Consult your caterer about water, food, and beverage issues. grilling outdoors, flames at night, catering event in Utah, Utah outdoor wedding, Culinary Crafts chefs, cooking over open flame, bbq, barbeque cooking, firing a grill, wedding catering in Utah

6. Protect Your Guests from the Elements

If some of the festivities will be outside, you’ll need to protect your guests from too much sun, wind, rain, or other inclement weather—not to mention bugs. A tent, kata, yurt, or marquee are all good options, but make sure you know how they’ll be transported to the site, set up, and taken down.

In hot months, start dinner around 7:30 to avoid the heat of the day. But if you’re going to be in the mountains, move that start time up to around 4:30. Trees will provide enough shade, and the sun sets much sooner in the mountains, so temperatures drop quickly. couches, tent, lounge in the woods, sofas in the forest, comfortable wedding guests, wedding venues, outside wedding, forest wedding, children's tent, play camping, play campfire, relax at wedding, relaxing outdoor weddings, wedding guests relax, Culinary Crafts, catered weddings in Utah

7. View the Space Through Your Guests' Eyes

This is where creating your own wedding venue really starts to get fun!

Think of the celebration as distinct stages that move your guests from one event to the next throughout the night. What do you want them to feel and experience in each stage? Maybe as they arrive and mingle during cocktail hour, you want them to feel welcomed and relaxed. If so, what elements of your venue can contribute to that experience? A lounge vignette with comfortable sofas and a murmuring brook in the background? A fun display of memorabilia that shares your personal connection to the place? Whatever it is that you love about your chosen venue, find ways to weave it into your guests’ experience.

For each stage of the celebration, you want to provide your guests with at least one “WOW!” factor. A breathtaking view of a waterfall. The divine smells of a gorgeous floral setting. Mouthwatering BBQ. The heart-pumping beats of your favorite band. Engage all the senses! fairy lights, event tent, gauze tent, outdoor wedding in Utah, catering event tables, view of Utah mountains, outdoors wedding, unique wedding venue, beautiful outdoor wedding, outdoor catering in Utah

8. Lighting

There’s no better way to add beauty and mood to your venue than with the creative use of lighting. Uplights placed near walls or drapery can create a muted, open feel that makes a space seem larger. On the other hand, a canopy of bistro lights can make a space feel more intimate and enclosed. Candlelight is a sure-fire way to heighten the romantic mood, while fairy lights incorporated into your tablescape add a playful whimsy. Inexpensive and easy to transport, lights are a great way to create the right mood. dancing smile, wedding dancing, antlers chandelier, bride and groom dance, first dance, blue night sky, fairy lights, bistro lights, wedding in Utah, outdoor wedding venue in Utah, Wasatch Front wedding, catered wedding in Utah

9. Permits, Licenses, and Insurance

Before you finalize plans, ask yourself, “Do I need a permit for my wedding venue?” Depending on where you want to create your venue, there may be parking permits, fire permits, fireworks permits, or noise ordinances to deal with. A fire marshal may even need to do a walk-through prior to the event. Some cities require a special use permit for a wedding, and state parks generally do too. (Those park permits take time, so get started early!) If you’re planning to set up a tent or other temporary structure, some municipalities require a temporary building permit. An alcohol license may also be required if you’ll be serving any kind of alcohol.

Contact the city or county where you’re planning to host your event and find out what legal hoops you’ll have to jump through. It may also be worth looking into insurance for your event, especially if you are holding it in a museum or some other setting with a threat of significant property damage. outdoor wedding in Utah, Utah summer wedding, married outdoors, wedding by a river, trees, river, mountains, Utah mountain wedding, white sky, bride and groom walking by a river, hand in hand, love, picturesque, beautiful wedding moment, Utah catered events, bridal gown outdoors, bride in dress in Nature

10. Work with a Planner and Vendors

Creating a wedding venue of your own opens up all kinds of beautiful possibilities, but also lots of challenges. You probably don’t want to deal with every one of those issues on your own, so look at your budget and decide which worries are worth passing off to the pros. Here are a few vendors we recommend in the Wasatch Front area:

Our main advice here is that you work with an experienced wedding planner. A planner’s expertise can save you time, money, and trouble. Plus, your planner may have recommendation of local vendors who can greatly reduce the headaches of converting any space into a wedding venue.

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